There are often times when we mistakenly send an email, and then we start feeling like a need of making changes in the email. Or we should not have sent the email. And during these cases, the email recall feature of Outlook comes into rescue. However, in case if you do not know how to recall an email in outlook 2016, then I am going to answer the question for you.
The outlook is one of the top email services available out there. And there are billions of users using it for their personal and business requirements. Also, the best part about the outlook is that it is loaded with a lot of exciting features which makes your whole experience better. And one of such features is the Email recall feature.
In case, if you are not aware of this at all. Then, here is the answer to your how to recall an email in outlook 2016 question:
How to recall an email in outlook 2016?
No matter why you want to recall an email in outlook 2016, maybe you did some embarrassing typos in your emails. Or made some mistakes or whatsoever, the reason is. Calling an email back is not an as hard task as it seems. Even the whole process is pretty simple.
All you will need to do is go to the Send option in Outlook 2016 or any other version of the software. However, to make you understand in a better way, here are the complete steps that you will need to follow:
Step 1: First of all, you have to open the Sent Mail folder. Or you can open any other folder where your sent emails are stored.
Step 2: After that, you have to open the message which you would wish to recall. Simply double click on the email, and it will open up in a new window.
Step 3: Next, you will need to select the “Actions” option in the “Move” section of the “Message” tab.
Step 4: Then, simply select “Recall this message” option.
Step 5: When you do so, it will open up a new box. Over here you will find two options. These options are the:
- Click Delete unread copies of this message
- Delete unread copies and replace with a new message.
Select the first option if you want to recall the message. Or in case if you want to make changes in the email or replace it with some other email. Then you can select the second option, and after that, it will give you the option to compose a new message or let you edit your old mail.
Also, note that in case if you do not get to see the “Recall This Message” option in your Outlook 2016 Account. Then there is a high chance that you do not have an exchange account. Furthermore, you also need to know that the success of email recall depends on the recipient’s settings in Outlook. In case if you are not getting what I am trying to explain, then here is an example of that:
For example, suppose you would want to send an email to someone. However, after sending the email, you figure out that the email was incomplete or you need to make some changes. In such cases, you obviously would go ahead and recall the original email, and it replaces it with a new one.
In such cases, both of the original and replacement of the email will be pushed to the recipient’s address. And if the “Automatically process requests and responses to meeting requests and polls’ checkbox under ‘Tracking’ option is selected by the recipient. Then the receiver will get to know that you have deleted the original email.
The same way, if the same checkbox has not marked. Then there are some of the cases that can occur on the recipient’s inbox:
- The original message is the deleted, and the recipient is informed that you have deleted all the message from their mailbox.
- Also, if the recipient opens the original message first and recall fails. Then both of the original and recall messages will be available on the recipient’s view.
- Plus, message recall is available after you click send and it is available only if the recipient has an exchange account with the same organization.
So that was all for your question that says how to recall an email in outlook 2016. Overall, as you can see that recalling an email is extremely easy. But in certain cases, you cannot recall a message. So next time when you send an email. Make sure to proofread it once.
Anyway, if you have any more questions to ask then do feel free to comment below. And I will surely help you out.